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Smooth implementation

Annata IDMS was implemented in all major departments in less than 5 months by a strong Brimborg team, assisted by a group of professionals from Annata. A road-map including activities, roles, milestones and timelines was laid out and approved.

Top management participation

One of the keys to success in the Brimborg implementation was the participation of top level management throughout the project. Key participants were the CEO, CFO, Chief Aftersales Manager, all Area Sales Managers and Quality Control and Marketing Managers. Brimborg managers fully participated in all aspects of the project.

At points of go-live, Brimborg´s CEO and five top ranking Executives went "down to the floor" and participated fully in the employees work, gaining firsthand experience in all workflows and issues that arose. They were the ones assisting in designing and making decisions on process flows and they were the first to be contacted each time an employee had an issue or a challenge. This has become of great benefit as now managers understand their company much better and have less reliance on external assistance when enhancing or changing their processes.

Phased delivery

The implementation was split up into several phases. Once a functionality Gap/Fit list had been made, it was split into three development phases: "Before go-live", "Shortly after go-Live" and "Later". Shortly after the implementation began, a decision was made to split go-lives within the company down to several smaller go-lives, instead of one "Big-Bang".

Next steps

Only a few months after Annata first entered Brimborg all parts of the solution were in full production. Along with IDMS related matters, financial functions like the scanning of vendor invoices and electronic invoice approval, electronic payments to vendors and electronic collection from customers through the bank had been implemented.

During the next few months, Annata will continue with their Role center development for IDMS Roles along with OLAP cubes and reports specially designed for the industry. Brimborg will participate in that work and bring knowledge as to how things should be measured and which KPI's are valuable.

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